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Vacant Positions

PA and consular officer at the Danish Embassy in Dublin 

Working for Denmark?

The Danish Embassy in Dublin is looking for a motivated and skilled person to undertake the combined position of Personal Assistant to the Ambassador and Consular Officer.

You would be part of the small but dynamic team at the Embassy working across all fields - political, economic, commercial, cultural and consular - to enhance Danish interests in Ireland. Your position would include a variety of tasks so you must be versatile and efficient.

Your tasks would be more or less equally divided between the following:

PA to the Ambassador: Keeping calendar up to date, setting up meetings, correspondence with Irish authorities, with Danish ministries and liaise with other embassies in Dublin. Assisting with the Ambassador’s visits in Ireland and visits from outside Ireland. Reception duties, webpage/SoMe maintenance and other secretarial tasks as they occur. Back-up on other administration tasks as required such as IT, post, archiving and accounting.

Consular Officer: Guiding by telephone and email Danish citizens and residents of Ireland regarding visiting, living and working in Denmark and Ireland. Assist in issuing visas, work and residence permits while working closely with other consular staff at the Danish Embassies in Dublin and remotely with London and a separate Visa Application Centre in Dublin. Training will be provided and you should be open to learning new skills required for digitized visa, permit and biometric systems.

About You:

You should hold a post-secondary education and/or have extensive experience in a similar position.

You must have excellent written and oral communication skills in English and a flair for office work.

Good knowledge of Irish culture, society, political history as well as structure and functioning of Irish public administration. 

Competency in Microsoft Office and a willingness to learn new IT systems as required.

Be a team player eager to share and learn from colleagues.

Have a methodical work approach; be able to work independently and efficiently.

Understand the need for confidentiality and discretion.

Be flexible, open-minded and service minded.

Have a multicultural mindset and willingness to expand your knowledge of Danish culture and society (knowledge of, or willingness to learn, a Scandinavian language would be a plus but is not a prerequisite).

Employment

This is a fulltime position. The workweek is 37 hours, Monday to Friday, Monday – Thursday 9.00 – 16.30, Friday 9.00 – 16.00.

You will have great possibilities to develop your competences.

Training in new systems and new required competences will be given in-house, online and facilitated at training for locally employed staff at the Foreign Ministry in Copenhagen, Denmark.

Salary will be based on qualifications and experience.

Employment full-time will start from 1 January 2021. Possibility for paid part-time onboarding and training work in November-December 2020 but not mandatory.

The successful candidate must gain security clearance via the Danish Ministry of Foreign Affairs. You will only be able to start once the clearance has been approved.

Application

Application must be made by email, in one document, to dubamb@um.dk.

Applications must include the following:

  • Cover Letter: Your motivation for applying for the position and how you feel you can add to the Embassy team.
  • C.V.
  • Documentation of education and relevant experience.
  • Two references with contact information.

The deadline for applications is Tuesday, 27 October 2020, close of business. Interviews will be held in early November.

For additional information about the position, please contact Ambassador Uffe A. Balslev at uffbal@um.dk

For more information about the Embassy, please see our website at https://irland.um.dk

The Ministry of Foreign Affairs and The Embassy of Denmark value diversity and equal opportunities for all and welcome applications from all qualified candidates regardless of race, ethnicity, gender, sexual orientation, religion, age or disability. You must, however, be an Irish or EU/EEA/UK citizen or otherwise hold a permanent work permit for working in Ireland.